Tip When you copy filtered rows to another location, you can specify which columns to include in the copy operation. To filter the list range by copying rows that match your criteria to another area of the worksheet, click Copy to another location, click in the Copy to box, and then click the upper-left corner of the area where you want to paste the rows. To filter the list range by hiding rows that don't match your criteria, click Filter the list, in-place. On the Data tab, in the Sort & Filter group, click Advanced. Using the example, click any cell in the range A6:C10. Using the example, enter:Ĭlick a cell in the list range.
To find rows that meet multiple criteria for one column, type the criteria directly below each other in separate rows of the criteria range. Make sure that there is at least one blank row between the criteria values and the list range. The criteria range must have column labels. Insert at least three blank rows above the list range that can be used as a criteria range. The formula that you use for criteria must use a relative reference to refer to the corresponding cell in the first row of data.Īll other references in the formula must be absolute references.īoolean logic: (Salesperson = "Davolio" OR Salesperson = "Buchanan") You can ignore this error because it does not affect how the list range is filtered. If you use a column label in the formula instead of a relative cell reference or a range name, Excel displays an error value such as #NAME? or #VALUE! in the cell that contains the criterion. The formula must evaluate to TRUE or FALSE.īecause you are using a formula, enter the formula as you normally would, and do not type the expression in the following way:ĭo not use a column label for criteria labels either keep the criteria labels blank or use a label that is not a column label in the list range (in the examples that follow, Calculated Average and Exact Match). You can use a calculated value that is the result of a formula as your criterion. You can also define the name Database for the list range to be filtered and define the name Extract for the area where you want to paste the rows, and these ranges will appear automatically in the List range and Copy to boxes, respectively. You can name a range Criteria, and the reference for the range will appear automatically in the Criteria range box. For an example, see the section Wildcard criteria. However, you can use a formula to perform a case-sensitive search. When filtering text data, Excel doesn't distinguish between uppercase and lowercase characters. Where entry is the text or value you want to find. To indicate an equality comparison operator for either text or a value, type the criteria as a string expression in the appropriate cell in the criteria range:
Using the equal sign to type text or a valueīecause the equal sign ( =) is used to indicate a formula when you type text or a value in a cell, Excel evaluates what you type however, this may cause unexpected filter results. When two values are compared by using these operators, the result is a logical value-either TRUE or FALSE. You can compare two values by using the following operators. To work with this data, select it in the following table, copy it, and then paste it in cell A1 of a new Excel worksheet. The criteria range has column labels and includes at least one blank row between the criteria values and the list range. The data includes four blank rows above the list range that will be used as a criteria range (A1:C4) and a list range (A6:C10). The following sample data is used for all procedures in this article. Microsoft Office Excel uses the separate criteria range in the Advanced Filter dialog box as the source for the advanced criteria. You type the advanced criteria in a separate criteria range on the worksheet and above the range of cells or table that you want to filter. It displays the Advanced Filter dialog box instead of the AutoFilter menu. The Advanced command works differently from the Filter command in several important ways. Salesperson = a name with 'u' as the second letter (Salesperson = "Buchanan" AND Sales > 1500)
Multiple sets of criteria, one column in all sets Type = "Produce" OR Salesperson = "Buchanan" Multiple criteria, multiple columns, any criteria true Multiple criteria, multiple columns, all criteria true Salesperson = "Davolio" OR Salesperson = "Buchanan" Multiple criteria, one column, any criteria true To open the Advanced Filter dialog box, click Data > Advanced.
If the data you want to filter requires complex criteria (such as Type = "Produce" OR Salesperson = "Davolio"), you can use the Advanced Filter dialog box.
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